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As an IT professional, no one knows the potentially enormous undertaking of a new technology implementation better than you do. Whether you have steered the ship through one before or you have heard battle stories from colleagues in the IT field, you know that a tremendous amount of the company’s time, resources, and good will rides on the success of this solution.

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 Office hoteling isn't the future - it's the present for most multi-state, multi-practice firms. In 2005 the ABA was already saying, "“Hoteling” has been a hot topic in the legal and accounting worlds for a few years now."

JLL's 2016 Law Firm Perspective Report says that the typical US firm has reduced office space by 22.2%, using hot desking, hoteling and remote work to drive real estate efficiency.

And that sucks. It's bad enough that office sizes have shrunk in recent years. This is even worse when at you have to travel all the way to the Poughkeepsie office where no one knows your name, nothing works the way you expect it to, and you get lost in that damn deco atrium every time you go to Starbucks.

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Millennials have fully infiltrated the workforce and they’re changing it … for the better. Once seen as an entitled, overly coddled generation, employers have come to realize that in fact, this rising generation of workers and leaders is deeply committed, socially connected, and incredibly productive. Never before has a group of people been more inundated with technology throughout the entirety of their lives. As a result, they think differently and expect more. 

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One of the most expensive necessities of running a business is the cost of office space. It’s also one of the most complicated to perfect. Too much space is a waste of money; too little is a problem for employees. In today’s evolving office environments, there are better ways to make use of the space you have, as long as you know where to focus.

But a comprehensive understanding of the use of your spaces can be a challenge in today’s modern office environment. As employees spend less time at their desks and more time in collaborative spaces on location or remote spaces somewhere else, it can be difficult to assess the room utilization reality. So besides taking a walk around your office and assessing the use of spaces bye eye, how can you truly measure the performance of your workplace utilization?

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What are user personas?

Determining your company’s user personas—those distinct buckets of personalities and skill levels throughout the organization—is a necessary exercise for those looking to increase user adoption of a particular enterprise tool or strategy. Knowing the personas within your company and their competencies will not only help you chose the right software solution to meet your needs, but it will help shape corporate strategy from implementation and beyond.

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Investing in new software is risky 

Technology advances and changes at such a breathtaking pace these days it’s hard to keep up. Whether it be consumer electronics or enterprise software solutions, what is groundbreaking one moment seems woefully inadequate the next when a new version, product, or way of thinking emerges. Many companies invest years of time and hundreds of thousands, if not millions, of dollars into finding and implementing the perfect technological solution, only to find a different solution that better fits their needs is now available. 

That’s why shopping for enterprise software can be such an overwhelming process. We’ve covered this topic here on the AskCody blog before because it’s an important one. We regularly hear from evaluators that knowing where to start is often the hardest part. That’s why it’s critical to arm yourself with the knowledge you need to confidently make decisions about the future of your business needs and the capabilities of the tools at your disposal.