The Blog on Meeting Management

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Operations managers know—one of the biggest expenses associated with keeping a business running is the cost of office space. 

And with the increasing mobility and flexibility of the workforce as well as rising rent prices, it’s getting harder yet more important than ever to understand and drive down the cost of utilization. 

So without further ado, let’s delve right into the true cost of poor office space utilization as well as the key metrics to track to boost utilization and improve the ROI of office space. 

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Meetings are taking place at your company every single day. Teleconferences, small group huddles, large brainstorming sessions, and formal meetings all require very different spaces and tools, and each carry great importance to the overall strategy and productivity of your business. To cater to each, your modern workplace might have various types and sizes of rooms with a number of technology options within, such as video conference tools, whiteboards, and projectors. 

Wouldn’t it be great if you had insight, whenever and wherever you needed it, into how those spaces are used, by whom, and for how long? Or what about an understanding of the things your employees want to do, but can’t, because they can’t find the proper space to execute? 

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IoT: The buzzword of the decade. 

After years of talk, the Internet of Things (IoT) is more pervasive than ever. It’s in our homes, our cars, and now our offices. And it’s going to continue to grow in ways we haven’t yet even imagined. You don’t have to look too far into the future to see the increasing prevalence of IoT throughout modern workplaces. 

What does that mean for the modern office? How can data collected via IoT help employees improve productivity? Will it improve conveniences and employee satisfaction? How can we leverage IoT to get deeper insights into how the workplace is utilized? 

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Workplace wayfinding and meeting management systems have long operated side-by-side in two siloed systems.  

However, thanks to new technologies, you can now easily integrate meeting management software with workplace wayfinding to create an interactive tool for your employees to book meetings and find their way around the workplace quickly and efficiently.  AskCody offers one of these solutions with AskCody WayFinder being integrated with Outlook, Office 365 or Google Calendar. 

Here are six simple reasons why you should integrate your workplace wayfinding with your meeting management system.  

Learn what wins, it will bring to your organization's productivity

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In our previous blog post about how to use meeting room statistics to design your future work space, you got an understanding of why it is crucial for you to know your work space: how do you utilize your resources? What are the preferred meeting room types in your organization? When is rush hour for meetings, and when are your meeting rooms occupied the least? All these questions and answers so that you can make rational and strategic choices about your company's resources, facilities in general, occupancy, utilization and so on. Choices based on data and not assumptions or guesses.

In AskCody we can help you get those data! By using our AskCody Insights module, we are providing you with valuable insights to your business.

If you haven't read our blog post about the importance of having meeting room statistics, I strongly advise you to do this first.

When you have finished reading it and you wonder "how is my organization utilizing its resources?" you should just keep on reading. In this, I will guide you through our Insights module, step by step and metric by metric: what are the different metrics and what do they tell about your business?

First off: for you to get AskCody...

You meet to share ideas, make some progress, gain some results, move forward, collaborate, learn, improve, grow. This is a reason that people end up in a ton of meetings every week in a professional context. It's simply the way modern organizations work these days. Therefore, meetings are an integral part of business life. Your workforce’s meetings are at the heart of your organization. They are where employees get together to collaborate and ultimately drive your company forward, possibly making them one of the most important aspects of your office environment.

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