Search for rooms and resources

Search for available rooms across multiple locations and across multiple time zones.

Instantly know the status of the room before you try to book it. 

Boost your productivity

Power up your Outlook Calendar with the right tools that lets you schedule meetings without worrying about finding that special room that fits your needs. Even book cataering or other associated services.

A familiar interface

100% integrated with Outlook and Office 365. No need for outdated 3rd party tools, unintegrated Sharepoint sites or paper-based bookings. 

Let AskCody Meeting management for Outlook and Office 365 help you win lost productivity back

AskCody RoomFinder - The fastest room booking tool for Outlook!

The average office employee spend more than 4 hours a week just om preparation for meetings.

AskCody RoomFinder lets you search for all meeting rooms across multiple locations with ease, within an know interface directly in Outlook/Office 365.

Finding an available room has never been easier! You can search and sort by purpose of a meeting (e.g. video conference), that special feature (room with a white board or projector), or search for a meeting room with a a guaranteed minimum capacity.

AskCody RoomFinder boosts your productivity and room utilization instantly!

Book meetings and catering in a few easy steps! Save time. Plan more effectively. Reschedule or cancel without worrying.

With AskCody Meeting+ the booking experience is taken to a whole new level. All integrated into Outlook.

The old way of ordering refreshments or additional meeting room equipment like AV or workstations for a meeting is cumbersome, time-consuming, difficult to administer, and error-prone.

With Meeting+ you simply book what you want from Outlook or Office 365 on your desktop, laptop, tablet, or phone, and the kitchen and canteen management, the AV provider, or facility management knows exactly what, when, and where you need it.

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Slash the time and effort it usually takes to manage meetings

There’s a lot more to planning a meeting than just sending an invitation in Outlook. Is there a space available that suits your needs? Is it big enough? Does it have features you need, like a whiteboard or A/V equipment? Are you sure it’s available? What about food and drink for your guests? Do travel arrangements need to be made? It can seem like you spend more time arranging meetings than actually attending them. AskCody meeting management can help.

 

Optimize meeting management in 3 easy steps with AskCody

  • An integrated booking experience for both employees and resource providers.
  • A complete picture of the people and departments involved in the meeting management process.
  • Integration into a software environment where people spend their time and are comfortable,  including popular enterprise email, calendaring, and productivity suites such as Outloook and Office 365. 
Get a demo
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Search for all meeting rooms or hot desks across multiple locations and time zones

Instantly know the availability of the room before you try booking it or see who has booked the room if it’s occupied, and when the room will be released.

 

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Search for rooms that meet criteria like Video Conference or a guaranteed minimum capacity

You can search and sort by purpose of a meeting (e.g. video conference), that special feature (room with a white board or projector), or search for a meeting room with a a guaranteed minimum capacity.

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Book and order what you want from Outlook

The old way of ordering refreshments or additional meeting room equipment like AV or workstations for a meeting is cumbersome, time-consuming, difficult to administer, and error-prone. With Meeting+ you simply book what you want from Outlook on your desktop, laptop, tablet, or phone, and the kitchen and canteen management, the AV provider, or facility management knows exactly what, when, and where you need it.

FAQ

Frequently Asked Questions for AskCody Meeting Management tools for Outlook and Office 365

Want to learn more about AskCody Meeting Management? See our FAQ or sign up to our newsletter below. 

 

[fa icon="plus-square"] Does the AskCody software integrates with both Outlook and Office 365?

Yes, it truly does.

We have a close collaboration with Microsoft and our product suite is 100% integrated with Office 365 and Outlook. No need for manual processes or outdated 3rd party tools, unintegrated Sharepoint sites or paper-based booking. Everything works within the familiar Outlook and Office interface, it's based on modern integrations into Exchange and everything is built on Azure. 

Learn more about how we integrate to Exchange and Office 365 on our knowledge base

 

[fa icon="plus-square"] Does the AskCody Add-ins work across all Outlook platforms?

Outlook, Outlook Web App, or OWA for Devices. The RoomFinder and Meeting+ add-in, as well as the Welcome+ Visitor Management Add-in works seamlessly across all platforms, making it easy for you to book meeting and meeting resources just the way you want. 

Now you and your organization only need Outlook and AskCody to handle everything related to productivity, mail and collaboration, and meeting management.

[fa icon="plus-square"] When booking catering or other services - What happens when meetings are resceduled?

Catering and additional resources follow your meeting! That's on of the best parts.

Meetings are canceled, rescheduled, postponed, or relocated all the time. That’s why all the assigned resources like catering, AV and telepresence, meeting room equipment, table arrangement and more, follow the meeting if it is rescheduled. And if a meeting is canceled, the assigned resources will be released automatically. The kitchen or the AV provider will also be notified immediately from the AskCody Management Portal.

[fa icon="plus-square"] Can data be exported? And what about costcenter management or tax management for external meetings?

With AskCody you get the data you need when you need it!

Your IT or Finance department will love the ease-of-use associated with the data export in the AskCody Meeting+ Manager. Data is simply exported to incorporate with accounting, databases, and ERP, either trough simple CSV exports or leveraging the AskCody API. 

Cost Centers can be managed either manually in AskCody or by your Active Directory and invoices, tax management for external meetings, and settlements can all be taken care of by AskCody.

[fa icon="plus-square"] How does vendors or service providers work with AskCody?

AskCody is not just some Outlook Add-ins. There's a complete management backend behind making the experience more efficient and effective than ever.

Use the AskCody Manager to manage additional resources, workflows, items, bookings of corporate kitchens and canteens, and accept or reject bookings. Kitchen and facility managers can tell at a glance what they need and how many people need meeting service, as well as the location of the service. Now they have an instant one-stop interface with an updated overview in real time

[fa icon="plus-square"] Will the AskCody Add-ins for Outlook work together with the other AskCody modules, like Insights?

The simple answer is yes!Use RoomFinder together with Insights and see your workspace in full context

Use RoomFinder and Meeting+ together with Insights and see your workspace in full context

With Insights you will see your office and meeting rooms in full context with all available data about utilization. You can easily experience how your office space and meeting rooms are actually being used and make the most out of your workspace.

With the meeting room trifecta RoomFinder, Meeting+ and Insights you can go deeper into conference room activity, with daily reporting for key metrics like meetings and occupancy, no shows and ghost meetings, duration, and attendees and get the insights and trends displayed in a beautiful dashboard.

Empower your meetings with AskCody! Sign Up Today and Stay Updated.

With our newsletter you will be up to date with data and the newest trends within time optimizing of meetings and facility management. 

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