Notifications to host

Automatic Email and SMS notifications to the host upon the visitor's check in, to optimize time and guest experience. 

 

Improve security & workflows

Instant overview and access to all data about your visitors.

Full overview of all guests in the building at any given time, even a list of today's expected guests!

Great visitor experience

Print name tags and WiFi access for visitors or send Email/SMS confirmation to guests with customized information. 

Tasks like registration of guests, guest logging, check-in and check-out, NDA signing, printing of guest passes/name tags and employee notification can all be handled automatically, hence free up resources at your front desk and enhance productivity for other employees.

No more pen and paper. This is guest registration the way it should be!

The intuitive, modern and professional visitor registration solution

Welcome+ guest registration enables automatic handling of guest pass printouts and host notifications. Add attendees to your meetings scheduled in Outlook and Office 365 to the guest list in the reception.

Welcome+ is an intuitive, modern and professional visitor registration solution from AskCody. Front desk processes and tasks will improve significantly with Welcome+, and guests will automatically receive meeting details and feel welcome when paying a visit to your company.

Register guests in three easy steps

Guests are registered in three easy steps receiving a printed guest pass or email/sms straight away. At the same time, hosts are notified about the guest arrival either via email or SMS. You can easily manage all contacts and users with Welcome+ Manager or integration with Microsoft Active Directory.

 

Need to print visitor badges?

Once a visitor checks in, you can set the printer to automatically print their personal visitor badge, creating an efficient visitor management experience for your team and staff around the front desk.

Welcome+ is there to meet your needs whether you are looking for a simple system to track visitor traffic or require a full Virtual Receptionist solution. The Welcome+ solution includes notifications via SMS, email or both as well as badge printing options. Everything can be integrated with Outlook and Office 365.

welcome-kiosk.jpg

First impression matters! 

Welcome guest and impress visitors with an easy to use check-in system that notifies staff about arrival and attendance. All check-in entries are stored and archived in the Cloud, and check-in logs are accessible from any device. 

  • Welcome visitors with an elegant touch screen experience and send them instant check-in confirmation via email or SMS. 
  • Guest names are displayed in the AskCody manager (cloud)
  • Add expected guest and let visitors check-in to their own smartphone. This saves time and gives a great impression. 
Get a demo
welcome-sms.png

Who is coming today, who are they visiting, which meeting are they attending, which visitors are currently in the company?

These are all relevant daily questions for the receptionist or people at the front desk regarding the company’s visitors, and AskCody can give you the answer to all of them.

Front desk processes and tasks will improve significantly with Welcome+, and guests will automatically receive meeting details and feel welcome when paying a visit to your company.

visitor-management-outlook-addin.jpg

Add visitors to the guest list from Outlook to let the receptionist know who’s expected guests for the day

From the familiar Outlook interface in both Outlook and Office 365, you can easily add guests to your meetings to the virtual guest list and at this moment provide the receptionist with an overview of the expected guests for the day. This makes it easy to check-in upon arrival.

The system also notifies the host of the meeting, as well as provide the receptionists with the right information to guide the guest to the right room.

visitor-management-with-easy-overview-for-administrators-2.png

Print guest badges or get access to the security report

Need to print visitor badges? Once a visitor checks in, you can set the printer to automatically print their personal visitor badge, creating an efficient visitor management experience for your team and staff around the front desk.

Welcome+ always logs guests to provide an easy overview for administrators. For the security of the company, it is important that the reception always has a full overview of which guests are in the building at any given time.

FAQ

Frequently Asked Questions for AskCody Visitor Management

Learn more about features within our Visitor Management suite. Click and expand the FAQ's below. 

 

[fa icon="plus-square"] Can Welcome+ be integrated with Outlook and Office 365?

Welcome+ guest registration enables automatic handling of guest pass printouts and host-notifications together with Outlook and Office 365.

From the familiar Outlook interface in both Outlook and Office 365, you can easily add guests to your meetings to the virtual guest list and at this moment provide the receptionist with an overview of the expected guests for the day. This makes it easy to check-in upon arrival and notifies the host of the meeting, as well as provide the receptionists with the right information to guide the guest to the right room.

[fa icon="plus-square"] How is a host notified about a visitors arrival?

From a check-in screen, the receptionist module, or by ckecking in on a smartphone, guests are registered in three easy steps receiving a printed guest pass or email/SMS straight away. At the same time, hosts are notified about the guest arrival either via email or SMS. You can easily manage all contacts and users with AskCody Manager or integration with Microso Active Directory.

[fa icon="plus-square"] Can I print guest badges?

Need to print visitor badges? Once a visitor checks in either on the touch screen or by help from the receptionist, you can set the printer to automatically print their personal visitor badge, creating an efficient visitor management experience for your team and staff around the front desk.

 

[fa icon="plus-square"] Can I track visitors and see who were onsite for the last month?

With Welcome+ your company registers its visitors in a secure, easy and professional manner that tracks visitors and which employee is hosting them. Each visit is logged which means that a full history of all visitors and which employee that hosted him/her can be viewed at any time.

Welcome+ always logs guests to provide an easy overview for administrators. For the security of the company, it is important that the reception always has a full overview of which guests are in the building at any given time.

Evacuation reports can be compiled and printed out at any time.

[fa icon="plus-square"] Can the check-in screen be customized to meet my design guidelines?

Yes!

The look and feel of Welcome+ can be customized to reflect your company ́s identity and branding.

[fa icon="plus-square"] Can Welcome+ be combined with WayFinder on the same kiosk?

What if you could have one solution for digital wayfinding, visitor management, employee notification and cloud based management in one single, seamless solution, providing your visitors with detailed directions in a rich and engaging format? 

AskCody WayFinder can be combined with Welcome+ to provide one single touch screen solution and is configured depending on the services implemented on site and the specific purpose and need for a particular location. 

Improve your visitor management with AskCody. Sign Up Today and Stay Updated.

With our newsletter you will be up to date with data and the newest trends within time optimizing of visitor managenet, front desk processes, meetings and facility management. 

And we promise we won't spam your inbox. 

Some of our clients