Instant host notifications

AksCody Visitor Management system automatically sends email and SMS notifications to the host upon visitor check in to ensure hosts are always aware of visitor location and visitors are never left waiting. 

Improve security & workflows

View the instant overview and access all data about your visitors.

Get a full overview of all guests in the building at any given time, including unexpected guests.

Better visitor experience

Automatically print name tags and WiFi access for visitors or send email/SMS confirmation to guests with customized information. 

Registration, document signing, and printing are all handled automatically.

No more pen and paper. This is guest registration the way it should be.

The intuitive, modern, and professional visitor registration solution

Welcome+ is an intuitive, modern and professional visitor registration solution from AskCody. Improve front desk processes and visitor experiences with Welcome+'s automated check-in, printing, and notification capabilities.

Register guests in three easy steps

Easily register or add guests in three simple steps and instantly receive printed guest passes. Hosts are automatically notified upon guest arrivals via email or SMS. You can easily manage all contacts and users with Welcome+ Manager or seamlessly integrate with Microsoft Active Directory.

 

Need to print visitor badges?

Once a visitor checks in, Welcome+ automatically prints personal visitor badges, creating an streamlined visitor management experience for your team and front desk staff.

Welcome+ meets all of your visitor management needs, whether you need a simple system to track visitor traffic or require a full Virtual Receptionist solution. The Welcome+ solution includes notifications via SMS, email, or both.

The entire guest management tool kit seamlessly integrates with Outlook and Office 365.

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First impressions matter 

 

Welcome guests and impress visitors with an easy-to-use check-in and visitor management system that notifies staff about their attendance and arrival. All check-in entries are stored and archived in the cloud, and check-in logs are accessible from any device. 

  • Welcome visitors with an elegant touch screen experience and send them instant check-in confirmation via email or SMS. 
  • Guest names are displayed in the cloud-based AskCody Manager.
  • Add expected guests and let visitors check-in with their own smartphone.This saves time and delivers a strong first impression. 
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Who is coming today, who are they visiting, which meeting are they attending, which visitors are currently in the company?

These are all relevant daily questions for the office admin and front desk staff. AskCody delivers answers to them all.

Front desk processes and tasks will improve significantly with Welcome+. Guests automatically receive meeting details and feel welcome visiting your company.

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Add visitors to the guest list from Outlook to let office admins know about expected guests for the day.

Users can easily add meeting guests to the virtual guest list and instantly provide administrative staff with an overview of expected guests for the day, all from the familiar interface within Outlook and Outlook 365. This makes it easy to check-in upon arrival.

AskCody notifies the meeting host and provides the admin staff with the right information to guide guests to the right room.

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Print guest badges or get access to the security report

Need to print visitor badges? Once a visitor checks in, you can set the printer to automatically print their personal visitor badge, creating an efficient visitor management experience for your front desk team.

Welcome+ logs every guest to provide an easy overview for administrators. This increases company security by providing the front desk with a full overview of which guests are in the building at any given time.

FAQ

Frequently Asked Questions for AskCody Visitor Management

Learn more about features within our Visitor Management suite. Click and expand the FAQs below. 

 

Can Welcome+ be integrated with Outlook and Office 365?

Welcome+ guest registration enables automatic handling of guest pass printouts and host-notifications together with Outlook and Office 365.

From the familiar Outlook interface in both Outlook and Office 365, you can easily add guests to your meetings to the virtual guest list and at this moment provide the receptionist with an overview of the expected guests for the day. This makes it easy to check-in upon arrival and notifies the host of the meeting, as well as provide the receptionists with the right information to guide the guest to the right room.

How is a host notified about a visitors arrival?

From a check-in screen, the receptionist module, or by ckecking in on a smartphone, guests are registered in three easy steps receiving a printed guest pass or email/SMS straight away. At the same time, hosts are notified about the guest arrival either via email or SMS. You can easily manage all contacts and users with AskCody Manager or integration with Microso Active Directory.

Can I print guest badges?

Need to print visitor badges? Once a visitor checks in either on the touch screen or by help from the receptionist, you can set the printer to automatically print their personal visitor badge, creating an efficient visitor management experience for your team and staff around the front desk.

 

Can I track visitors and see who were onsite for the last month?

With Welcome+ your company registers its visitors in a secure, easy and professional manner that tracks visitors and which employee is hosting them. Each visit is logged which means that a full history of all visitors and which employee that hosted him/her can be viewed at any time.

Welcome+ always logs guests to provide an easy overview for administrators. For the security of the company, it is important that the reception always has a full overview of which guests are in the building at any given time.

Evacuation reports can be compiled and printed out at any time.

Can the check-in screen be customized to meet my design guidelines?

Yes!

The look and feel of Welcome+ can be customized to reflect your company ́s identity and branding.

Can Welcome+ be combined with WayFinder on the same kiosk?

What if you could have one solution for digital wayfinding, visitor management, employee notification and cloud based management in one single, seamless solution, providing your visitors with detailed directions in a rich and engaging format? 

AskCody WayFinder can be combined with Welcome+ to provide one single touch screen solution and is configured depending on the services implemented on site and the specific purpose and need for a particular location. 

You should see for yourself how to manage meetings smarter

 

Set up a demo today to find out why successful organizations all over the world from Public InstitutionsBanking & Financial Markets, Discrete Manufacturing, PharmaceuticalsInsurance and more are using AskCody's Modern Workplace Platform to eliminate office friction, improve productivity, and optimize workplace utilization. 

AskCody - The Modern Workplace Platform that eliminates office friction

Some of our clients